Minimum Qualifications: High school diploma of GED. Three years of secretarial or related word processing experience are required.
Responsibilities:
Performs secretarial and clerical duties for a division director or other comparable executive official.
Composes correspondence from verbal instructions of superior, and independently drafts replies to inquiries.
Opens, screens and distributes mail.
Receives and screens telephone calls and visitors.
Plans, assigns, and reviews the work of subordinate clerical employees engaged in typing reports, correspondence and other documents, filing, and performing a variety of other clerical duties.
Researches and compiles data from a variety of sources in connection with special reports, budget preparation and other matters.
Keeps various activity and production records.
Establishes and maintains office filing systems.
Makes recommendations regarding hiring, discipline and promotion of subordinates.
Knowledge, Abilities, and Skills:
Knowledge of executive secretarial methods, techniques, and procedures.
Knowledge of general office procedures, practices, and equipment.
Ability to establish and maintain an effective working secretarial relationship with an executive official
Knowledge of business English, spelling and arithmetic.
Excellent organizational skills, with an ability to prioritize important projects
Strong phone, email and in-person communication skills
Knowledge of supervisory principles and practices.
Ability to research and develop information from a variety of sources.
Ability to take and transcribe dictation at a high rate of speed.
Ability to operate typewriters, personal computers and other office machines with accuracy and speed.